Useful Resources

Please find below a series of links to useful websites to get started on making your community centre/holiday club suitably compliant. It is important, for the safety of you and others, to ensure that you have all necessary policies & procedures in place to operate smoothly and in line with current legislation.  If your organisation requires help in getting any relevant training, policies, or procedures in place, please feel free to get in touch by emailing info@thehubbfoundation.com

Getting Started

A good place to start when looking at advice for policies & procedures (i.e. health & safety, safeguarding, staff suitability, etc) is the non-statutory code of practice created by the DfE.

DfE Keeping Children Safe in Out-of-School settings: Code of Practice

https://www.gov.uk/government/publications/keeping-children-safe-in-out-of-school-settings-code-of-practice

Policy Writing

ICO Data Policy Writing Guidance:

https://ico.org.uk/for-organisations/make-your-own-privacy-notice/ 

NSPCC Safeguarding Policy Writing Guidance:

https://learning.nspcc.org.uk/safeguarding-child-protection/voluntary-community-groups

Resource Centre Health & Safety Policy Writing Guidance:

https://www.resourcecentre.org.uk/information/health-and-safety/

Resource Centre Equality & Inclusion Policy Writing Guidance: 

https://www.google.com/searchq=diversity+inclusion+policy+guidance+community+group&rlz=1C1GCEA_enGB933GB933&oq=diversity+inclusion+policy+guidance+community+group&aqs=chrome..69i57j33i160.7059j0j4&sourceid=chrome&ie=UTF-8

Insurance & Health/Safety

Community Group Insurance Guidance:

https://www.markeluk.com/charity-insurance/community-group-insurance/what-insurance-does-a-community-group-need

DBS Checks for Community Group's Guidance:

https://www.gov.uk/government/publications/safeguarding-factsheet-community-volunteers-during-covid-19-outbreak/safeguarding-and-dbs-factsheet-faqs

Coronavirus Guidance for Community Groups:

https://www.gov.uk/government/publications/coronavirus-covid-19-early-years-and-childcare-closures

Activity Provider's

UK Chief Medical Officers' Physical Activity Guidelines Report:

https://www.gov.uk/government/publications/physical-activity-guidelines-uk-chief-medical-officers-report

Other

Statutory Safeguarding Guidance (2018):

https://www.staffsscb.org.uk/wp-content/uploads/2020/04/Working-Together-to-Safeguard-Children-2018.pdf

Covid-19 Guidance for Community Venues:

https://www.gov.uk/government/publications/covid-19-guidance-for-the-safe-use-of-multi-purpose-community-facilities/covid-19-guidance-for-the-safe-use-of-multi-purpose-community-facilities

Holiday Club Ofsted Registration Guidance:

https://www.gov.uk/guidance/childminders-and-childcare-providers-register-with-ofsted/registration-exemptions

HAF 2021 Guidance:

https://www.gov.uk/government/publications/holiday-activities-and-food-programme

Non-Statutory Guidance for Providers Running Holiday Clubs:

https://www.gov.uk/government/publications/keeping-children-safe-in-out-of-school-settings-code-of-practice/keeping-children-safe-during-community-activities-after-school-clubs-and-tuition-non-statutory-guidance-for-providers-running-out-of-school-settings

Relevant Legislation

Please note: the below extracts are taken from the DoE website (that this is not an exhaustive list of relevant legislation to running a holiday group): 

 

RECRUITMENT

Childcare (Disqualification) and Childcare (Early Years Provision Free of Charge) (Extended Entitlement) (Amendment) Regulations 2018. The Childcare Act 2006 provides the legislative framework for the powers and duties of local authorities and other bodies in England in relation to the improvement of the well-being of young children. The 2018 Regulations are made under section 76 of the Childcare Act 2006. They set out the circumstances in which an individual will be disqualified from providing relevant childcare provision or be directly concerned in the management of such provision

Immigration, Asylum and Nationality Act 2006 (sections 15 to 25) set out the law on preventing illegal working in the UK. Under section 15 of the 2006 Act, an employer may be liable for a civil penalty if they employ someone who does not have the right to undertake the work in question for immigration reasons

Safeguarding Vulnerable Groups Act 2006 (as amended) provides the legislative framework for the vetting and barring system for people who work with children and vulnerable adults

 

SAFEGUARDING

Working Together to Safeguard Children – outlines that every voluntary, community and social enterprise (VCSE), faith-based organisation and private sector organisation or agency should have policies in place to safeguard and protect children from harm. They should be aware of how to work together with the safeguarding partners in a local area to safeguard and promote the welfare of local children, including identifying and responding to their needs.

 

HEALTH & SAFETY

Health and Safety at Work etc. Act 1974 – is the primary piece of legislation covering workplace health and safety in Great Britain. It covers a wide range of duties that an employer must abide by to ensure that their workplace is safe, and that those who work in a particular environment are not in danger both physically and mentally.

The Regulatory Reform (Fire Safety) Order 2005 – is designed to provide a minimum fire safety standard in England and Wales. It applies to those who own, manage or operate a business, and applies to almost all buildings, places and structures, other than individual private homes, including individual flats in a block (with the exception of shared areas). It requires the responsible person (the person having control of the building, or a degree of control) to take reasonable steps to reduce the risk from fire and makes sure people can safely escape if there is a fire; and sets out other fire-safety duties they should follow

Occupiers’ Liability Act 1957 – sets out the duty of care an occupier has to those who visit their premises and extends to the occupier’s vehicles as well. Whether a person is an ‘occupier’ depends on the degree of control they have over the premises, so can include tenants, employees or agents

Employers’ Liability (Compulsory Insurance) Act 1969 – requires employers to have at least a minimum level of insurance against liability for injury or disease to their employees arising out of their employment

Food Safety Act 1990 – provides the framework for all food legislation in England, Wales and Scotland, and covers the responsibilities that all types of food business must follow

 

GDPR

General Data Protection Regulation 2018 and the Data Protection Act 2018 – sets out the legal framework on data protection and the requirements for using it fairly and properly